Including all room types at your property can help you maximize your presence to potential guests. How you set up rooms for your property depends on your property type. Learn more about property types here.
Managing rooms for hotel-type properties and multi-unit homes
Adding a new room
- Sign in to YCS. If you manage multiple properties, select it from Listings.
- Go to Property >> Room setup.
- Click Create.
- Select a room name from the dropdown menu.
- Enter how many rooms you have of this type.
- Set the minimum and maximum rate that can be uploaded for this room in the Availability Center and Calendar.
- Enter the number of guests allowed in this room.
- Enter any additional room details, content, and photos. You can also come back later to add or edit these at any time.
- Click Save.
Editing room details
- Sign in to YCS. If you manage multiple properties, select it from Listings.
- Go to Property >> Room setup.
- Click on the room you want to edit.
- Edit your details as needed.
- Click Save.
Please note that when updating a room name in YCS, this change will not reflect on existing bookings. Also, contact your channel manager to update room mapping once you have changed the room name.
For more information on room name, please refer to:
Deactivating or deleting a room
- Sign in to YCS. If you manage multiple properties, select it from Listings.
- Go to Property >> Room setup.
- Tick the box for each room you want to deactivate or delete.
- Click Deactivate to make the room inactive or click Delete to remove it from your room list.
If you deactivate a room and want to make it active again, simply tick the box for the room and then click Activate.
Allowing extra beds and free children
Allowing extra beds in a room
- Sign in to YCS. If you manage multiple properties, select it from Listings.
- Go to Property >> Room setup.
- Click on the room you want to allow extra beds.
- Click on Room occupancy.
- Select the number of extra beds allowed in the room.
- Click Save.
To complete the extra bed setting, be sure to set the extra bed price for it to take effect.
- Go to Property >> Property settings.
- Go to Property age policy.
- Click on Extra bed.
- Enter the price per extra bed.
- Click Save.
Allowing children to stay for free in a room
- Sign in to YCS. If you manage multiple properties, select it from Listings.
- Go to Property >> Room setup.
- Click on the room you want to allow extra beds.
- Click on Room occupancy.
- Click Yes to allow children to stay in the room.
- Select the number of children allowed to stay for free in the room. If you have set the default number of children allowed in each room under Property settings, you can tick the box to use this number.
- Click Save.
Understanding the maximum occupancy for a room
If you allow extra beds or children in a room, the maximum occupancy for that room will depend on your Occupancy control setting.
- When Occupancy control is On, the room’s maximum occupancy is the total of the number of guests allowed in the room and the number of extra beds.
- When Occupancy control is Off, the room’s maximum occupancy is the total of the number of guests allowed in the room, the number of extra beds, and the number of children allowed to stay for free.
To manage your Occupancy control setting:
- Sign in to YCS. If you manage multiple properties, select it from Listings.
- Go to Property >> Property settings.
- Go to Property age policy.
- Under Age policy, set Occupancy control as needed.
- Click Save.
Explanation of input fields
Basic information – General information
| Room name | Enter the first letter or keyword of your room name. Please select your preferred room name from the dropdown list as room names cannot be customized. Refer to Find a suitable room name for more information. |
| Internal room name | (Optional) The internal room name is only intended for your own reference. It is not shown to customers and will not be translated. |
| External code ID | (Optional) Enter the external ID provided by your channel manager to help map your rooms. |
| Number of rooms of this type | The number of available rooms of this type at your property. |
Basic information – Room rate information
| Minimum rate | Enter your lowest preferred rate for this room. This will be set as the minimum parameter when uploading your rates in the YCS calendar. The minimum rate will not be shown to customers. |
| Maximum rate | Enter your highest preferred rate for this room. This will be set as the maximum parameter when uploading your rates in the YCS calendar. The maximum rate will not be shown to customers. |
| Auto extend rate | Enter the best available room rate per night. This rate will be extended automatically on the YCS calendar if the auto rate extension function is enabled for your property. |
| Rack rate | Set the highest actual published rate for this room, which will be displayed to customers as the crossed-out rate on your property page whenever a lower rate is available. |
| Auto top-up allotment | Set the minimum number of allotments that you want to be available for this room type at all times. If the availability drops below this number, the system will automatically top it up to match the minimum allotment. |
| Allotment number alert | Set the number of allotments at which you would like to receive an alert. If the availability drops below this number, the system will automatically send you a notification. |
Room occupancy
| Number of guests allowed in this room | Select the number of persons that can stay in this room type based on the existing beds. Please refer to Understanding final occupancy for more information on how to calculate the total number of guests allowed in the room |
| Number of extra beds | Select the number of extra beds that are allowed in this room type. Adding an extra bed allows the addition of 1 more guest. For example, if the number of guests allowed in the room is 3 persons and an extra bed is added, the maximum number of guests is raised to 4 persons.
Note that this feature will not be active until the fee for adding an extra bed has been updated in your property settings. |
| Allow children in this room | Select whether children can stay in this room type. To set up your Child Age Policy, click here. |
| Number of children allowed for free | Select the number of children that are allowed in this room type. |
| Baby cot allowed in this room | Select whether baby cots/cribs are allowed in this room type. |
Room content
| Room size | Enter the average size of this room type in square meters. |
| Number of bathrooms | Select the number of bathrooms included in this room type. |
| Room view | Select the view for this room type. |
| Bedding configuration | Select the number and type(s) of beds in this room type. |
| Upload photos | Upload at least 1 photo of this room type with a minimum resolution of 800 x 600 pixels and a maximum file size of 4 MB. |
| Room level amenities | Select all of the amenities that are available in this room type. |
Managing rooms for single-unit homes
Adding bedrooms and beds
- Sign in to YCS. If you manage multiple properties, select it from Listings.
- Go to Property >> Room setup.
- Click Edit under the Beds section
- Click Add bedroom.
- Select the bed type available in the bedroom and update the number of these beds available. Click Add bed type to include other available beds.
- Repeat steps 4 and 5 to add more bedrooms.
- If beds are available in common spaces, toggle on the option and select the bed types.
- Click Save.
よくあるご質問
スタンダードルームタイプ名がいずれも施設の基準に適しない場合、独自のルームタイプ名を使用できますか？
スタンダードルームタイプ名はウェブサイト全体で一貫性が確保されており、すでに翻訳されているため、施設様にはスタンダードルームタイプ名を使用いただくことをお勧めいたします。 最も一般的な客室の種類に該当するルームタイプ名を、数多くの選択肢からお選びいただけます。名前の選択に関する詳細なアドバイスについては、 こちらの記事 をご参照ください。
Contact us
Still looking for a solution? Contact us via the YCS Need Help Button or other methods.
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