How do I manage my rooms Chinese (CN)/简体中文
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How do I manage my rooms Japanese/日本語
How do I manage my rooms Korean/한국어(대한민국)
How do I manage my rooms Thai/ไทย
This article will outline the information about how to set up and manage your rooms in YCS.
How to add a room
Here are the steps how to add a new room type. Please provide as many details as possible.
Step 1. Log in to YCS.
Step 2. Go to Property and select Room Setup.
Step 3. Click on +Create, to add new room type
Step 4. Fill in all REQUIRED information
Step 5. Click Save
Explanation of each field
Basic information – General information
| Room Name | Enter the first letter of the room name. You must select from the dropdown list. |
| Internal room name | For reference specific room name on your property, not shown on front end. |
| External Code ID | Enter the ID provided by your property or channel manager to help you map rooms. |
| Number of rooms of this type | Number of rooms for this room type that are available. |
| Minimum Rate | Enter the lowest possible rate for this room. This is to ensure you do not enter a rate lower than the minimum when uploading the rates. |
Basic information – Room Rate Information
| Minimum Rate | Enter the lowest possible rate for this room. This is to ensure you do not enter a rate lower than the minimum when uploading the rates. |
| Maximum Rate | Enter the highest possible rate for this room. This is to ensure you do not enter a rate higher than the maximum when uploading the rates. |
| Auto extend rate | Set the lowest available nightly rate, which will be automatically applied to future dates for which no prices have been set on the Calendar page. |
| Rack rate | Set the highest actual published rate for this room, which will be displayed as the crossed out rate on Agoda when the available price is lower. |
| Auto topup allotment | Set the minimum number of allotments that you want available for this room type at all times. If the availability goes below this number, the system will automatically top it up to the set number |
| Allotment number alert | Set the minimum number of allotments, so that if the daily allotment on the Calendar page goes below this number, an email alert will be sent to you. |
Room occupancy
| Number of guests allowed in this room | Select the number of persons that can stay in the room based on the existing beds. |
| Number of extra beds | Select the number of extra beds that are allowed in this room. |
| Allow children in this room | Provide information if children can stay in this room type. For child age policy set up click here. |
| Number of children allowed for free | Select the number of children that are allowed in this room |
| Baby cot allowed in this room | Select Yes or No if baby cots/cribs that are allowed in this room. |
Room content
| Room Size | Enter the average size of this room type in sq.m. |
| Number of bathrooms | Select the number of bathrooms available in this room |
| Room View | Select the view for this room. |
| Bedding Configuration | Select the number and types of beds found in this room. |
| Amenities | Select all amenities that are available in this room. |
| Upload photos | You must upload at least 1 photo for each room with a minimum resolution of 800 x 600 pixels and a maximum file size of 4 MB. |
| Room Level Amenities | Select all amenities that are available in this room. |
How to activate/deactivate a room?
Step 1. Go to Property and select Room Setup.
Step 2. Tick the box beside the room type desired.
Step 3. Click “Deactivate” or “Activate”
Step 4. A pop up box will appear, Click “Deactivate” or “Activate” again when you are sure to make the changes
How to add/update room name
If you would like to change the name of an existing room:
Step 1. Go to Property and select Room Setup.
Step 2. Click on the room for you would like to amend the name.
Step 3. Under Room Name field, remove existing room name and start typing (Start from the most important keyword, then add other terms to get the room name you need. Be patient! The list can be quite long).
Step 4. Select a standard room name from the drop-down list.
Step 5. Click Save.
Check out more tips to find a suitable room name and why we recommend using standard room names.
- For existing bookings, updating “Room name” will not change the actual name in the booking voucher sent to customers
- Updating the “Room name” will likely affect upcoming reservations. Remember to check your upcoming bookings first.
- If your property is using a channel manager, please contact your channel manager partner to remove/add the mapping on their side.
How to set maximum occupancy for room type
By specifying the maximum occupancy for each room type on the YCS extranet, you can limit the number of guests accommodated in that room. Any rate updates exceeding the specified maximum occupancy will be rejected.
Refer to the steps below to modify the maximum occupancy.
Step 1. Login to YCS extranet.
Step 2. Go to Property > Room Setup > Room occupancy > Number of guests allowed in this room.
Step 3. Input the desired maximum limit for that room.
Step 4. Click Save.
Frequently Asked Questions
What if I can’t use any of standard room names, can I request to add unique names?
Standard room names are preferable since they are ready to use and to ensure consistency across the website. We have thousand names for your selection to match your room criteria; you may visit article here to find the best suited room names. However, if you feel that nothing matches the criteria you’d like, please contact us for further assistance.
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