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How do I update my rates and availability with the Calendar?

In this article, we will outline how to manage your room inventory. It's very important to keep your availability up to date. Fortunately, you can easily manage your allotment through YCS.

Last updated: today | 15 min read time

Keeping your rates and availability up to date for the next few weeks or longer can bring your property increased visibility in search results while extending your reach to travelers who book their stay in advance. You can update your rates and availability in YCS using the Calendar, and how you do this may depend on your property type. Learn more about property types here.

Updating rates and availability for hotel-type properties and multi-unit homes

Updating rates and availability with the Calendar

Sign in to YCS. If you manage multiple properties, select it from Listings.
Go to Rates and availability >> Calendar.
Select the rooms and rate plans you want to update.
Select the date you want to update or drag the blue slider to select multiple dates.
For each room type, edit the number of rooms available in Availability per day.
For each rate plan, enter the rate.
Review your changes, then click Update.

Setting length of stay requirements

You can set the length of stay requirements for specific dates on the YCS Calendar.

Minimum stay: Guests arriving on these dates must stay at least the number of nights you set.

Maximum stay: Guest arriving on these dates cannot stay longer than the number of nights you set.

Minimum nights for stay-throughs: Guests staying on any of these dates must stay at least the number of nights you set.

Sign in to YCS. If you manage multiple properties, select it from Listings.
Go to Rates and availability >> Calendar.
Click Switch to previous version.
Select the rooms and rate plans you want to update.
Select the date you want to update or drag the blue slider to select multiple dates.
Within the information window on the right-hand side of the calendar, click on the Advanced tab.
For each rate plan, click to expand it, then edit the Minimum stay and Maximum stay. To set a stay-through requirement, tick the box and edit the # of Nights.
Once done, review your changes. Scroll to the bottom of the page, then click Save.

Updating rates and availability for single-unit homes

Update the nightly price for all dates

Sign in to your account. If you manage multiple properties, select it from Listings.
Navigate to Rates and availability >> Pricing.
Under Nightly price, enter your new rate.
Click Save.

Update the nightly price for specific dates

Sign in to your account. If you manage multiple properties, select the property from Listings.
Go to Calendar.
Use the Selected dates and Specific days to set the dates you want to edit.  
Make sure that Available is selected, then edit the minimum price per night.
Click Save.

Setting extra guest fees

Sign in to your account. If you manage multiple properties, select the property from Listings.
Click on Rates and availability >> Pricing.
Scroll to the bottom of the page and expand the Extra guest section.
Enter the rate per night for each extra guest.
Under For each guest after, enter the number of guests that can stay for the nightly price you set. The extra guest rate will apply to each guest beyond this number, up to the maximum number of people who can sleep in your place.
Click Save.

How can I temporarily close my property?

In the event you need to temporarily close your property due to major renovations, recovering from natural disasters, or government regulations, we strongly encourage you to honor every booking that has been made, even during the planned period the property would be closed. Any bookings that can’t be accommodated should be offered alternative accommodation. You can find more details here.

To temporarily close your listing, we recommend you to simply close your availability for the time required in YCS. If you use channel manager or other connectivity support, please make sure to update your availability using your designated connectivity platform. This is to avoid unsuccessful updates on the availability if you only update on YCS.

For properties under agreement with Agoda that include guaranteed availability or allotment, please contact us for further assistance.

FAQs

1. How can I manage my availability if I use a channel manager?

If your property is connected to a channel manager, you will need to update your price and availability directly with their system. Please contact the channel manager’s support team if you require further assistance.

2. Do I need to manage my property's availability and inventory all the time?

As per the partnership agreement with Agoda, it is the property’s responsibility to manage their inventory, availability, and price. Partners may consider connecting with a channel manager to help them with this. More information is provided here: How do I manage my channel manager connection?

3. Will YCS Availability Center work with Channel Managers?

The page will reflect the availability that has been updated by the Channel Manager. However, please update the availability on your Channel Manager end, and refer to this page for insights only. Stay tuned for more updates on this feature!

4. What should I do if I don’t have any access to YCS or other connectivity platforms to update my availability?

Please contact us for further assistance. If you don’t have access to YCS or are not using connectivity platforms. We will help you to temporarily unlive the listing.

Please note that if you are using this method, you will need to contact us again when would like to re-live your listing as well.

5. Will YCS Availability Center work with Channel Managers?

Based on Agoda’s Terms and Conditions, Agoda may continue to market your property from inventory made available to Agoda by the third parties with whom you have separate distribution agreements. You may contact these parties directly with any further inquiries or concerns.