How to update your availability?

  1. Go to YCS >> Rates & Availability>> Calendar.
  2. Select the Room TypeandRate Plan that you want to update.
  3. Select the date rangethat you would like to update.
  4. Within the information window (shown on the right-hand side of the calendar), adjust the number of available rooms. You can also swipe the toggle to grey if you want to block the rooms from being booked. Note that if the toggle shows as blue, the rooms are currently bookable.
  5. Click Save.

Note that due to limited space in the Calendar view, only the Full Occupancy price will be displayed along with the total availability.

What is included in the Advanced tab

Within the information window (shown on the right-hand side of the calendar), there are two tabs: Basic and Advanced. The Advanced tab enables you to update specific details for each room type, such as booking restrictions, as well as the minimum and maximum length of stay for each rate plan.

  • Closed to Arrival and Closed to Departure

    Closed to Arrival Closed to Departure
    Restrict arrivals/check-ins on a specific date (or date range).

    If a guest’s stay includes this date, but does not begin on this date, your property will be bookable.

    However, if a guest’s stay begins on this date, your property will not be bookable.

    Restrict departures/check-outs on a specific date (or date range).

    If a guest’s stay includes this date, but does not end on this date, your property will be bookable.

    However, if a guest’s stay ends on this date, your property will not be bookable.

    1. Go to YCS >> Rates & Availability >> Calendar.
    2. Select the Room Typeand Rate Planthat you want to update.
    3. On the Calendar, select the date or date range.
    4. . Within the information window (shown on the right-hand side of the calendar), click on the Advanced tab and tick the relevant box for either Close to Arrival or Close to Departure
    5. Click Save.
  • Set a minimum/maximum length of stay (LOS)
    1. Go to YCS >> Rates & Availability>>Calendar.
    2. Select Room Typeand Rate Planthat you want to update.
    3. Select the date or date rangethat you would like apply the policy.
    4. Within the information window (shown on the right-hand side of the calendar), click on the Advanced tab and add the Minimum Stay or Maximum Stay.
    5. Click Save.
  • Set the minimum night for stay-through
    To help you secure higher occupancy during peak periods, we have implemented a Minimum Night for Stay-Through. This function allows you to set a minimum length of stay by specifying the number of nights that must be booked for stays that include a restricted date (e.g. Monday) within the entire period of stay.What is the difference between Min LOS and Min Night for Stay-Through?

    • Min LOS– applies only on the arrival/check-in date.
    • Min Night for Stay-Through– applies for the entire period of stay, meaning any date range that includes the restricted date must abide by the rules set for that restricted date (unless the restricted date is the departure/check-out date).

    For example, if the property sets Friday, January 1st as a restricted date:

    • Min LOS– applies only to bookings arriving/checking-in on Friday, January 1st.
    • Min Night for Stay-Through– applies to any period of stay that includes Friday, January 1st. However, it will not apply to periods of stay that depart/check-out on Friday, January 1st.
    1. Go to YCS >> Rates & Availability>>Calendar.
    2. Select Room Type and Rate Plan that you want to update.
    3. Select the date or date that you would like to apply the policy.
    4. Within the information window (shown on the right-hand side of the calendar), click on the Advanced tab and tick the box to Set min night for Stay-Through.
    5. Add the # of nights.
    6. Click Save.

FAQs

1. How can I manage my availability if I use a channel manager?

If your property is connected to a channel manager, you will need to update your price and availability directly with their system. Please contact the channel manager’s support team if you require further assistance.

2. Do I need to manage my property's availability and inventory all the time?

As per the partnership agreement with Agoda, it is the property’s responsibility to manage their inventory, availability, and price. Partners may consider connecting with a channel manager to help them with this. More information is provided here: How do I manage my channel manager connection?

Contact us

Still looking for a solution? Contact us via the YCS Need Help Button or other methods. 

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