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This article will help you to receive payment using a bank transfer also known as Telex Transfer.

What is Bank Transfer?

• Bank transfer settings are handled in the extranet under the Finance  To be able to charge bookings through Bank transfer, the extranet (YCS) needs to be connected to your bank account.
• You must first set up and manage the bank account to which you will receive payments. The bank account has to be approved by Agoda Finance before you will be able to receive payments. The step-by-step guide on how to set up your bank account can be found in How do I Set Up my Bank Account in YCS?
• Please note that for bank transfer payments, transactions will only be available for you to approve and charge 30 days after departure or check-out date. During this 30-day period, booking transactions will not appear under YCS > Finance > Current Transactions > Booking Transactions
• We recommend that you finalize the payments for bookings as soon as they become available. If you do not charge for bookings more than 150 days after departure date, these will be removed from the system and the payment will no longer be available for you to claim.

How do I settle payments?

1. Go to Finance and select  Current Transactions.
2. Check the Booking Transactions section.
   1. Bookings displayed under this section will have reached the payment due date and can have the payment initiated.
   2. All bookings are selected for payment by default at the Approve section. Untick the box if you do not want to include a specific booking in your payment.
3. Scroll down on the same page to check the Adjustment Transactions section.
   1. Bookings displayed under this section have been adjusted by Agoda’s finance team to ensure that the payable value is correct.
   2. Positive amounts will be displayed in case of partially charged payments, follow-up booking value increases, and other credit items.
   3. Negative amounts will be displayed in case of  overcharges  or  booking rejection cost.
   4. Adjustment transactions are mandatory payments and cannot be excluded.
4. Click  Next  to view a summary of your payment amount.
   1. You may only submit a batch for payment on Finance tab  if the net value is positive. If your total approved amount is negative, you will need to wait for more booking transactions to be added up until your total approved amount is positive.
5. You will now receive an auto-generated message to check the bank account details set up in YCS. You should not change your approved bank account at this time, as this will result in a delay in payment settlement. Click Submit.
6. You will see another message indicating that the payment will be settled and the amount will be sent to your bank account within 10 business days. Click Settle to complete the payment.

All payments that have been approved will be removed from the Current Transactions page. These transactions can be viewed on the All transactions page for future reference.

If you would like to review the transaction details, you can view them in the Remittances page. There you will also see the Value Date which tells you when the payment will be received in your bank account. Visit How do I Review Past Payments? for more information on accessing the Remittances page.

How do I settle payments for amended or cancelled booking?

We will send you an amendment email (with “AMENDED” appearing in the subject line) with an amended hotel voucher attached confirming that a reservation has changed. This updated amount will be reflected immediately for the relevant booking displayed on the Current Transactions page.  Proceed to settle following the steps indicated above.

What can I do if I am unable to receive payment?

Please ensure that the registered bank account has Approved status.

• If your bank account remains under Pending status: Please make sure you have submitted the required supporting documents in YCS. For further information, please refer to this page  How do I Set Up my Bank Account in YCS?

• If your bank account shows Rejected status: This means, upon review by Agoda Finance team, the bank account details you have provided are either incomplete or incorrect. Please review and update your bank account details accordingly. Please visit What Should I Do if My Bank Account is Rejected? for more information.

FAQs